Virtual meetings require a different kind of preparation. While an in-person meeting may require a simple pad of paper, a pen and a prompt arrival, the virtual aspect requires further consideration. Maybe you have found a groove that works for you and have nestled comfortably into your routine. However, if you find yourself scrambling with last minute arrangements before each call, perhaps it’s time to revisit your strategy. Let’s talk about some basic tips to ensure your baseline is set for success before your next Zoom call goes live.
Accessible Notes
Be sure to have talking points prepared, no matter the subject. There is more opportunity for distraction when in your own space surrounded by all the things you have to do outside of your call. In order to be fully present on the call, jot down a few concrete ideas to serve as jumping off points or to ground you when feeling sidetracked.
Pro tip: Keep your notes at eye level. If you take analog notes, consider adding a free-standing clipboard to your set up. Looking up and straight at the camera helps you appear more prepared and confident.
Hydration Station
Staying properly hydrated is a task in and of itself. When going about your day, be sure to keep water handy at all times. While you are at home, it’s easy to grab the vessel closest to you, fill it up with water and keep that nearby. I’d encourage you to use a tumbler with a lid, especially around electronics. At-home work environments can be tight, and the last thing you need during your next zoom call is to knock over your glass with an emphatic gesture.
Pro Tip– Consider having a water intake goal each day and finding a way to chart it at your desk. Whether that be tally marks on a white board or a sticky note, or an app on your phone, the more hydrated you are the sharper you will be!
But First, Food
In virtual work, your day is likely more packed and less structured than life at the office. In order to further limit distraction, be sure you are eating before your calls! Keep healthy, easy to access snacks on hand for days you find yourself unable to get out for lunch or only have a few moments. Avoid eating a huge meal before a big call, rather opting for more small meals throughout the day to sustain yourself.
Pro Tip– Keep a section in your refrigerator of your favorite go-to protein rich foods. Protein will curb fatigue, and gives you long-lasting energy.
Location, Location, Location
Have you taken the time to ensure your computer set up is optimal for your posture? Not only will you appear more prepared on Zoom calls if you have your shoulders square, it is better for you health. Remote work can be quite sedentary, and if your setup has you slouching, straining your neck, or leaning forward, it’s time to adjust for wellness.
Pro tip– It’s also important to consider the type of chair you’re sitting in. Could you benefit from a chair that forces your core to do a little more work like an exercise ball chair?
Breathing Exercises
Oxygen is an important component to your wellbeing. Ideas for getting more are opening your windows, going for a walk outside, exercising, and training your breath. Deep breathing is one of the best ways to lower stress in the body. Take one minute to focus on your breathing before your next Zoom call and take note of how it affects your heart rate, mood, alertness and stress level.
Pro Tip– If you’re an Apple Watch wearer, you already have a built in app to help with this! Start a one-minute breathing session on your watch 2 minutes before your call for mindfulness and extra oxygen intake!
Staying properly fed, hydrated, and oxygenated, with careful notes and great posture is a great starting point for Zoom call preparedness. Again, this is just the baseline. We encourage you to constantly re-assess your needs and make adjustments as often as necessary. As communication experts here at Ethos3, we would love to hear how we can take your conversations to the next level. Reach out for a free quote today!
